Information Collection and Use
We only collect and use individual user details where we have legitimate business reasons and where we are legally entitled to do so. We reserve the right to access and disclose personal data to comply with applicable laws and lawful government requests, to operate our systems properly, and to protect both ourselves and our users. We may also use service providers to help us run the Website or services available on the Website. Any third parties who access your data on our behalf are subject to strict contractual restrictions to ensure that your data is protected, in compliance with data protection legislation.
We may collect information on your job title and name, and your contact information including your email address. We collect this information to provide you with a better service, to provide you with an answer to your query or to use the information to improve our products and services. We may periodically send promotional emails about new products, special offers or other information which we think you may find interesting using the email address which you have provided. We may also use your information to contact you by email, phone or mail. We may use the information to customise the Website according to your interests.
For more information, see the latest Advertising Bureau website www.youronlinechoices.com/uk (http://www.youronlinechoices.com.uk).
Protection of Personal Data
We do our utmost to protect user privacy through the appropriate use of security technology, we ensure that we have appropriate physical and technological security measures to protect your information, and we ensure that when we outsource any processes that the service provider has appropriate security measures.
All the personal information we hold about you will be processed within the UK in accordance with data protection laws which include but are not limited to the Data Protection Act 2018, the General Data Protection regulation and any subsequent data protection legislation.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
We will retain records after our business relationship has ended for legal and regulatory purposes for a period of 1 year, after which your data will be securely deleted.
Where data is processed solely for marketing purposes, any information we use for this purpose will be securely deleted. Where data is processed solely for marketing purposes, any information we use for this purpose will be kept until you notify us that you no longer wish to receive this information.
We will only collect information that we believe to be relevant and required to understand your requirements and to conduct our business. We will use customer information to provide customers with better customer services and products. We will not disclose customer information to any external organisation unless we have your explicit consent, or we are required to do so by law. We aim to keep customer information up to date. We maintain strict systems designed to prevent unauthorised access to customer information by unauthorised parties.
If at any point you wish to either confirm whether your personal data is being processed and/or access the data we hold on you, you can request to see this information to email@example.com. You also have the right for certain data you have provided us with to be provided to you in a structured and commonly used electronic format (for example, a Microsoft Excel file), so that you can move, copy or transfer this data easily to another data controller. You may also request that we transmit data directly to another organisation where it is practical for us to do so.
You are entitled to have data corrected if inaccurate or incomplete.
You are entitled to have data deleted if it is no longer needed or there is no longer a legitimate reason for the processing, or if the data in question has otherwise unlawfully been processed. You may also request deletion of your personal data if it was only being processed as a result of you consenting to this and you now withdraw your consent.
You have the right to restrict the processing of your personal data under certain circumstances, including if you have contested its accuracy and while this is being verified by us, or if you have objected to its processing and while we are considering whether it has legitimate grounds to continue to do so.
You may instruct us at any time not to process your personal information for marketing purposes. To do so please email firstname.lastname@example.org.
If you wish to raise a complaint about how we have handled your personal data, including in relation to any of the rights outlined above, you can contact us at email@example.com and we will investigate your concerns.
If you are not satisfied with our response, or believe we are processing your data unfairly or unlawfully, you can complain to the Information Commissioner’s Office (ICO). You can find further information about the ICO and their complaints procedure here: https://ico.org.uk/concerns/.
When you use the contact forms on our website, we collect the data shown in the form. We also collect the url where you submitted the form from, your IP address and browser user agent string to help spam detection. In accordance to General Data Protection Regulations (GDPR), we will only collect data and information necessary to process your enquiry. We will not share/sell or distribute your details provided in the forms on the website.
By default, we have Google ReCAPTCHA enabled on our forms, which helps prevent spam.
ReCAPTCHA collects personal information from users to make this determination of whether they are human and not a bot to prevent SPAM. The reCAPTCHA algorithm checks to see if there is a Google cookie placed on the computer being used. An additional reCAPTCHA-specific cookie will then be added to the user’s browser allowing a complete snapshot of the user’s browser window at that moment in time.
Information gathered includes:
- all cookies placed by Google over the last 6 months
- how many mouse clicks you’ve made on that screen (or touches on a touch device)
- the CSS information for that page
- the date
- the language your browser is set to
- any plugins you have installed on the browser
Google Analytics Data
Google Analytics stores information about:
- the pages you visit on the website
- how long you spend on each website page
- what you click on while you’re visiting the site
We don’t collect or store your personal information (for example your name or address) unless you have actively passed it on to us, so this information can’t be used to identify who you are.
How we store your data
When you consent to filling in the enquiry form, your data is stored on the website's database and also emailed to the admin email associated with that form.
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Articles and content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
Links from our site
Our website may contain links to other websites. Please note that we have no control of websites outside of this website. If you provide information to a website to which we link, we are not responsible for its protection and privacy.
From time to time, we may request information from site visitors via electronic surveys. Participation in these is completely voluntary and you have a choice whether or not to disclose information in response to these surveys. Information requested may include demographic information (such as region, job, title). Survey information will be used for purposes of monitoring or improving your navigation and use of this site, and to send you information that may be of interest to you.
News and information
We plan to send information primarily via email to those interested in The Partnership and its products.
We may share aggregated demographic information with our partners. This is not limited to any personal information that can identify any individual person.
If you wish to remove your information from our mailing list database so as not to receive future communications from us, you can unsubscribe. Should you wish to correct or update any information you have previously provided, please email us at firstname.lastname@example.org.
Storage of Personal Data
All information you provide to us is stored on our secure servers. Where we have given you (or where you have chosen) a password which enables you to enable certain parts of the Website, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our Website; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try and prevent unauthorised access. If our own Website contains a link to other websites, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you will provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
If you are aged 18 or under, please get your parent’s/guardian’s permission before you provide any personal information to us. Users without this consent are not allowed to provide us with personal information.
Notification of Changes
How to Contact Us
If you would like to obtain a copy of the personal data we hold on you, or have any queries regarding the Partnership’s use of personal data, please submit your request to us using our Get in touch form